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Trusted Product Scout

Compare 2026 Payroll Costs Real-Time

Pricing for payroll services is often opaque. Use this interactive tool to estimate your monthly spend, uncover hidden fees, and find the right provider for your business size.

Pricing verified January 2026
Transparent Published Pricing
Quote Required (Estimated from Customer Feedback)

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10
1 25 50+

Employees in 2+ states

Shows real total cost

Estimated Monthly Cost

*Based on verified January 2026 pricing
Excludes promotional discounts

At 10 employees, providers like OnPay and Square offer the best value. Watch out for QuickBooks' post-promo price increases.

Best Match for You

Recommended Provider

OnPay

Estimated Monthly Cost

$109/mo

Why This Choice

All-inclusive pricing with zero hidden fees. Multi-state payroll included free.

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Full Comparison Matrix

For 10 employees

Provider Tier Pricing Type Base Fee Per Employee Monthly Total Hidden Fees?

* Estimated pricing based on customer feedback. Actual costs may vary. Contact provider for exact quote.

Watch Out for Hidden Fees

Many providers advertise a low monthly rate but charge separately for essential services. These specific line items can add $50-300+ monthly to your actual cost.

Multi-State Fees

$12-25 per employee monthly with most providers. OnPay includes this FREE.

Setup/Implementation

ADP: $200-2,000 (negotiable!). Paychex: $100-200. Modern providers: $0.

W-2 Mailing

QuickBooks: $6/employee. Square: $3/form. OnPay & Gusto: FREE.

Year-End Tax Forms

Some providers charge $5-15/employee for W-2/1099 preparation. Check before signing.

Provider Details

Transparency matters to us. Trusted Product Scout participates in affiliate programs with the payroll providers featured in this calculator. When you click "Get Pricing" links and make a purchase, we may earn a commission at no additional cost to you.

Our commitment: These affiliate relationships do NOT influence our recommendations. The "Best Match" algorithm is based solely on your inputs and the providers' actual features and pricing.